Campuses:

Local Expense Requirements

Workshop Visitor

If the IMA has offered to pay your local expenses:

  • The IMA housing coordinator will secure accommodations for your visit. 
    • In most cases, the IMA will pay the hotel directly and automatically make these arrangements once you confirm your participation.
    • If you prefer to make your own housing arrangements and are declining offered IMA lodging reimbursement, the IMA will reimburse you at a rate of $50.00 per day total for meals and miscellaneous expenses.
    • If you would like to make your own arrangement and accept IMA reimbursement, the rate is increased to a maximum of $75 per day for lodging, meals, and miscellaneous expenses if you provide receipts for your lodging.

  • $40.00 per day for meals and miscellaneous expenses is allowed unless otherwise stated.
    • This is in addition to housing.
    • No receipts are required to claim offered per diem.

  • A complete expense reimbursement form is required.
    • The form can be accessed through your MyIMA prior to your arrival at the IMA
    • The form should be submitted as soon as possible and will not be accepted more than 6 months after your departure
    • Forms must be uploaded through your MyIMA.

Long-Term Visitor

If your visit award includes funding of a monthly allowance for your local expenses: 

  • Reimbursement will be allocated up to the amount agreed upon in your invitation letter toward housing and meals.
     
  • Housing receipts are required.
     
  • No receipts are required to claim per diem.
     
  • Monthly allowances are reimbursed based on a 30 day cycle.
    • If your stay includes a portion of a cycle, your monthly allowance will be prorated.
       
  • Per diem will be prorated if you are away from the IMA for more than two days of your IMA visit.
    • You are required to inform visit visit staff if you will be away during your visit. 
       
  • If you stay less than one month, the amount reimbursed will be prorated to the number of days you will be in residence at the IMA.
     
  • A complete expense reimbursement form is required.
    • The form can be accessed through your MyIMA prior to your arrival at the IMA.
    • The form should be submitted as soon as possible and will not be accepted more than 6 months after your departure.
    • Forms must be uploaded through your MyIMA.