If the IMA has offered to reimburse your travel originating from within the United States:
- Airfare will be reimbursed up to the market value of the lowest cost regular round trip airfare up to the limit specified in your invitation, whichever is lower.
- Eligible higher priced tickets will be reimbursed up to the lowest cost regular fare or up to the allowed amount in the invitation.
- Securing a ticket that qualifies as "lowest cost" usually requires booking well in advance of your visit and considering flights with short lay-overs, etc.
- The IMA can not reimburse business class or first class tickets without sufficient proof of medical necessity.
- A receipt showing proof of payment is required.
- Print a receipt at the time you complete your payment if booking online. Itineraries and boarding passes are not sufficient for reimbursement purposes.
- Fees for additional services such as insurance, seat upgrades, and inflight entertainment are not reimbursable.
- Travel agent and baggage fees are reimbursable as part of your total travel expenses subject to your offer limit.
- Reasonable ground transportation costs, excluding rental vehicles, are reimbursable with receipts as part of your total travel.
- Participants are expected to be present for the duration of the IMA event with ½ program attendance as a minimum for airfare reimbursement.
- ½ of the event means participation in 2.5 days of a 5-day workshop or 1.5 days of a 3-day workshop and excludes travel.
- This reflects the IMA's commitment to our funding agencies and to highly interactive programs.
- A complete expense reimbursement form is required.
- The form can be accessed through your MyIMA prior to your arrival at the IMA.
- The form should be submitted as soon as possible and will not be accepted more than 6 months after your departure.
- Forms must be uploaded through your MyIMA.