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Participating Institutions
Programs
Organizing an IMA Participating Institutions
Graduate Student Summer Program
An IMA Participating Institutions Graduate Student Summer Program is planned
and carried out as a collaboration between the IMA and the Participating
Institution (PI) hosting the event. The IMA provides the funding, publicity,
and logistical assistance, while most of the organization and scientific direction
is provided by the PI.
At the PI, a faculty and a staff member should be designated who will be in
charge of the program.
About a year before the program, the PI organizers should settle on the title,
topic, and dates for the program, and recruit the main speakers. (The IMA will
issue formal invitations to the speakers once they have been recruited.) Arrangements
should be made to reserve adequate dormitory space during the period of the
program. The IMA should be kept informed during this process.
Programmatic issues: The typical program
has been three or four weeks, with one senior speaker per week, but there is a possibility
for shorter programs. The choice of topics and quality of speakers are key to
the success of the program and should be made carefully and with plenty of lead
time. Usually weekdays have been divided between lectures in the morning and
less formal sessions in the afternoon. In addition to the academic program there
is usually at least one planned social event each week. We recommend a social
event, such as a picnic, pizza party, ball game, etc., every Monday to foster
interaction between the students and the week's speaker.
Logistical issues: A program typically
attracts from 20 to 50 students. The number should be quite definite several
months before the program start. The most important arrangements to make are
for room and board. Typically the students stay in a furnished dormitory room
and eat via a meal plan. These arrangements should be made well in advance,
and information, and the details and costs communicated to the IMA. Besides
the room and board, the PI should plan for the social events; food and drink
for breaks during the program; student access to library, computers, recreational
facilties, etc. A few months before the program the PI organizers should obtain
titles and abstracts from the lecturers, and gather travel and local information
that should be communicated to the students.
The IMA will designate a staff member as the main point of contact for the
program. It will publicize the program and recruit the students through the
PI department chairs and keep a database of participants. We will also maintain
a web site about the program for participants and potential participants.
The IMA keep students informed of funding and travel arrangements. The IMA
pays for the local expenses of up to two students per PI (their travel expenses
can be paid from IMA PI accounts). The IMA pays for travel and local expenses
of speakers and pays an honorarium of $1,500 per speaker (up to four speakers).
The IMA can assist foreign students and speakers with visa matters.
The IMA will prepare folders for the students with name tags, reimbursement
forms, and literature, leaving room for additional materials to be added by
the PI organizers.
The IMA will collect feedback about the program from the participants.
IMA Participating Institutions Graduate Student
Summer Programs
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